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The Provincial Employees Community Services Fund
(PECSF also known as the Fund) operates as a trust with
the Provincial Government as the Trustee. The Trustee
has delegated responsibility and accountability for
leadership and oversight of PECSF to a Board of
Directors.
As part of its leadership and oversight
responsibilities, the Board of Directors has developed
the following governing principles.
PECSF Purpose
The purpose of PECSF is to maximize the involvement
of BC Government employees by providing a flexible and
cost-effective means to support their preferred
charities.
PECSF Funding
The government’s past contribution for funding PECSF
administrative costs is recognized and all future
government contributions will be used as the primary
funding source. In the event that money provided by
government is not sufficient to operate the Fund, the
second priority for funding would be Fund interest
income. The last priority for funding would be Fund
capital.
Charity Eligibility
To be eligible to receive money from PECSF, a charity
must meet the following minimum criteria:
- The charity must be registered with
the federal government as a charitable
organization and possess a valid
registration number;
- The charity status must be in good
standing with the Canada Revenue Agency
(not revoked or suspended); and
- The charity must be actively
operating (not dormant or closed).
Additional eligibility criteria may be established by
the Board or by regional committees established to
manage a PECSF regional pool.
Even if a charity is eligible, it does not guarantee
receipt of funding. Funding of charities is governed by
employee donation choices and by distribution criteria
established by the Board.
Donor Eligibility
All monetary donations to Fund charities must be made
by individuals and not companies. Individuals are
eligible to donate based on the following criteria:
- All current public service employees
may donate any amount of their choosing
to the Fund through cash, payroll
deduction, or other means offered by
PECSF;
- All retired public service employees
may make one-time annual cash donations
to the Fund; and
- Any non-public service employee may
make cash donations through fund raising
or gaming events in which there is no
tracking of individual donations.
- Tax receipts will not be issued for
any donations made at fund raising or
gaming events.
Companies may donate goods or services for prizes or
for supporting fund raising events but they will not
receive a tax receipt.
Allocation to Charities
Funds are allocated to charities in four ways:
- Through directed donations made by
individual employees;
- Through fundraising and gaming
events for specific charities;
- Through donations made to a regional
fund supported pool; and
- Through special allocations
determined by the Board.
Regional Fund Supported Pools
Fundraising for PECSF is done through a number of
geographic regions to promote giving within the
community. Each region may establish a regional
committee with the authority to establish a regional
pool of charities and determine charity eligibility
criteria and the percentage of the pool allocated to
each charity. The Board has oversight responsibility for
the rules governing the regional committees and the
decisions made by the regional committees.
If a PECSF region does not have an active regional
committee, the decisions regarding the regional pool
will be established by the Board.
Disbursement of Funds
The Board determines the timing of distribution of
funds to charities and the minimum annual payout
threshold per charity. Any money allocated to a charity
that does not meet the minimum annual payout threshold
will be redirected elsewhere in the Fund.
Non-PECSF Fund Raising Corporate Initiatives
Other fundraising activities may be initiated by the
public service outside of the PECSF annual campaign and
fund operation. PECSF staff do not work on non-PECSF
initiatives without the approval of the Board.
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